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Acumatica Distribution Edition is a powerful cloud-based ERP software solution that helps wholesale distribution companies manage their entire supply and distribution chain. With Acumatica, companies can automate processes and reduce errors in purchasing, inventory management, and order fulfillment, all while having visibility across multiple warehouses. The software also allows companies to track inventory in transit, reorder quantities, and manage inventory costs, helping ensure a steady supply of materials.
In addition to its distribution management capabilities, Acumatica also offers a wide range of ERP modules, including financial management, sales and customer relationship management, and supply chain and logistics. This allows companies to centrally manage sales activities, provide customer support, and manage the purchasing process all within one system.
One of the key benefits of Acumatica Distribution Edition is its ability to integrate with a company's existing business systems, including warehouse management and other systems. This ensures that the company's financials and sales activities are seamlessly integrated with the company's financials, and helps to streamline workflow and improve efficiency.
Another advantage of Acumatica Distribution Edition is its mobile capabilities. The software includes a mobile distribution ERP option which enables logistics activities be done through mobile and hence allows the management to stay connected with their businesses.
Overall, Acumatica Distribution Edition is a comprehensive software solution that helps companies manage all of their supply chain and logistics activities in one place, from managing sales orders to inventory management and order fulfillment. With Acumatica, distribution companies can streamline their operations and gain greater control over their entire supply chain. As an Acumatica Partner, we recommend it to companies looking for a flexible and customizable ERP solution that can be tailored to their specific needs.
Powerful financials including GL/AP/AR,multicompany, multicurrency, dashboards and reports.
Real-time cost on labor, material, subcontracts and equipment.
Easily manage daily activities, issues, changes, project documents, daily field reports and job costs from one central area
Capture time and track labor rates certified and union payroll projects and more.
Manage inventory delivery with the flexibility of drop shipping to the project site.
Empower remote workers with mobile service orders available anytime, anywhere, on any device.
Fully optimize your process for gathering requests, obtaining bids, creating and approving quotes, managing purchases, and fulfilling orders for internal or customer needs.
Easily fulfill large shipment volumes using predefined packing rules for specific products. Acumatica automatically determines the correct packaging, generates labels, and confirms shipments for multiple orders.
Seamlessly update customers via email with their tracking information and shipment status.
Lot numbers and serial numbers can be assigned or manually entered when receiving, issuing, or assembling inventory items. Serial numbers can be linked with item-specific valuation methods.
Use a “Goods in Transit” GL account to track inventory between warehouses.
Generate purchase orders based on inventory stock level and inventory replenishment algorithms. Orders are automatically placed with the vendor that best meets price and delivery time requirements.
Consolidate orders from multiple purchase orders into a single receipt and track when purchase orders are fully or partially received. You can also enter multiple bills for a single receipt.
Manage complex pricing and discount policies, including multiple discounts per item and volume discounts. You can also maintain policies for price overrides.
Create workflow rules for purchase and sales orders, basing rules on the type of order, vendor information, order amount, transaction-specific information, or discount amount.
Create a warehouse structure using inventory bins and location controls. For each warehouse location, specify the types of items and transactions that are allowed, the picking priority, and the items' cost. Enable warehouse workers with paperless, directed picking, and prioritized picking queues.
Get up-to-date freight costs for each shipment, print carrier labels, and track shipments using the carrier's tracking numbers. Integrations for rates, destinations, and services is available in the U.S. only.
Streamline cross-company buy/ sell transactions by automatically creating a sales order in one company from a purchase order in another company.
Boost sales with item substitution, up-selling, and cross-selling suggestions powered by AI and machine learning.
Simplify long-term vendor and customer contracts with blanket purchase and sales orders.
Utilizing multiple systems on different platforms is costly: licensing, custom integrations, and continued support for each adds up quickly.
Most entry-level ERP systems aren’t designed for the distribution system and rely heavily on expensive customizations and integrations.
An inefficient distribution process can result in delayed customer shipments and increased costs; and these can hamper new and existing sales.
Silod data can cause many issues, such as delaying critical business decisions, creating confusion, not to mention the lost revenue opportunities.
Legacy systems often are not optimized for integrations, which can limit the useability of the system. Without a proper system in place it can be very difficult to grow and scale up your business.
Late deliveries, product quality issues, and poor communications can all leave your customers unsatisfied, leading to higher customer attrition.
Distributors are typically intermediary businesses between the manufacturer of a product and another entity in the distribution supply chain. Distributors usually buy smaller quantities and sell to retailers, manufacturers, or other distributors. They rarely sell directly to consumers but increasingly provide business to-business commerce storefronts. Common general distribution features include:
Unlike distributors, wholesalers often sell directly to consumers by buying massive quantities of product from manufacturers and selling in bulk at low prices. Other wholesalers may work with smaller distributors, manufacturers, and retailers to provide drop-ship services, storage, order fulfillment, and other outsourced contract services. ERP requirements for wholesalers often include:
Most retailers have an online storefront, some have a brick-and-mortar establishment, and some provide catalog sales. Larger retailers and commerce resellers have similar inventory and warehouse management requirements as distributors and wholesalers. They manage inventory movements across retail locations and warehouses, tracking items using serial or lot numbers. They also must manage back-office fulfillment for a large volume of customer orders. Retail and commerce businesses often require:
DSD is common for high-volume and short shelf-life products such as ice cream, tobacco, candy, snacks, and baked goods. Foodservice distributors are like DSD companies but service restaurants, hospitals, and other commercial food businesses. DSD companies supply products directly to retail store locations. DSD alleviates pressure for the retailer to stock products in a warehouse. Requirements for DSD businesses include:
D2C companies sell products directly to consumers. In some cases, the D2C company is the manufacturer of the product but in other cases, the company is more like a traditional distributor. They manage marketing and sales of the product but source their products from contract manufacturers. D2C businesses typically bypass third party retailers, wholesalers, and other intermediaries. D2C companies need the following special features:
Other distributors include digital content distributors for music, online games, and digital books. Value-added resellers and third party logistics providers have similar distribution requirements with outsourced warehousing, fulfillment, and transportation services. A growing number of marketplaces allow other companies to sell on their platform. Many of these marketplaces offer warehousing and fulfillment services. Other businesses engaged in distribution have varied business requirements that may include:
With Acumatica, distributors connect information and workflows across multiple departments which improves data accuracy. Timely and accurate data is imperative for serving your customers with shorter turnaround times and improved communications.
The Acumatica ERP system is flexible enough to adapt to any customer or vendor requirement, compliance regulations, and other business demands.
Reduce your costs with improved data visibility and more efficient operations. Reduced costs can help you offer more competitive pricing.
Everything you need to automate inventory transactions, reducing time to pick, pack, ship, or transfer inventory between locations. Automated inventory management results in faster and more accurate inventory and shipments.
With the Acumatica ERP, everything a distributor needs to automate is handled, resulting in faster, more accurate shipments.
Keep your customers happy with improved customer service, competitive pricing, on-time deliveries, and access to self-service information.
With all your information in one place, you reduce your dependence on costly third party applications.
An improved distribution process can result in lower costs and more competitive pricing. Use an integrated customer portal so that they have one-demand information about their order. Integrated point-of-sale applications make it easy to sell anywhere.
It can be a nightmare to manage chemicals, coatings, and plastics without an ERP system that supports picking by lot expiration date and flexible units of measurement for variable product packaging. Manage compliance with flexible security with database audit logs and document quality procedures with built-in Wikis.
Assemble and disassemble kits for replacement parts and accessories.Track capital equipment and components by serial number. Use connected Field Service and Project Accounting to manage equipment installations, preventative maintenance for customer-owned equipment, or service repair jobs from the mobile app.
Automotive parts distributors carry thousands of very similar inventory items, but with matrix items they can create and manage product families. Deploy connected B2B commerce sites to provide customers with online access to locate inventory using photos and descriptions from your ERP system. Setup customer specific pricing, build kits, and disassemble kits into base components.
Distributors of farm supplies, animal feed, and products for nurseries and growers need mobile applications for inventory management. Use matrix items to create, manage, and sell like products or track products by lot and serial number. Automate inventory with barcodes and manage full-time and seasonal employees with embedded payroll and time management.
Matrix items are a must-have for fashion products that vary in color, size, and style. Use matrix grids and tables to streamline order management and quickly create items with user-defined attributes and options. Connect your commerce platform to grow sales with bidirectional integration for images and orders.
Use fabric, color, styles, wood species, and other attributes to streamline the creation and order management processes for furniture and home goods. Create and disassemble kits for accessories or product collections. Sell more with a connected commerce storefront and point-of-sale for brick-and-mortar retail locations.
Grocery and alcoholic beverage distributors have extensive quality control requirements. Track perishable inventory by lot with first-expired first-out (FEFO) picking and stock rotation by expiration date. Empower business and commercial customers with connected B2B commerce for self service orders and leverage connected applications for route management for store deliveries.
Distributors of hardware, plumbing fixtures, and HVACR products manage thousands of unique SKUS. Matrix items and item class hierarchies are ideal for managing product families using attributes such as material, dimensions, finish, thread direction, and model year. Schedule appointments and manage your technicians with native field service functionality.
Matrix items and item class hierarchies are practically a requirement for industrial supply distributors. Find items such as fasteners quickly using smart part numbers, use item attributes to identify the correct product for purchasing or sales orders, and sell more with a connected commerce storefront. Manage will-call orders, point of sale transactions, and special order drop shipments. Grow sales with an embedded CRM for marketing and opportunity management.
Lot tracking and expiration dates help janitorial and sanitation distributors manage potentially volatile inventories of cleaning supplies. Attach safety data sheets to records with native document management and schedule appointments and manage remote workers with embedded field service. Generate leads with marketing automation and track support requests with case management.
Create SKUs using dimensions, materials, and other options to generate unique items. Use smart part numbers and item class hierarchies to identify similar items and manage retall point-of-sale transactions with cash registers, credit card terminals, barcode scanners, and receipt printers.
Track metal and mineral products by lot and automate yard transactions with barcoding. Sell online with connected commerce or in-person with point-of-sale applications. Metal service centers can manage the entire production process with connected manufacturing applications.
Manage inventory using matrix items for material, style, size, color, publication date, format, or other options. Create kits and gain insights into category sales by customer or sales rep and manage sales commissions with a flexible ERP that adapts to your needs.
Petroleum distributors try to keep costs down and profits up with heavy inventory and order management features. Manage customer relationships and opportunities with embedded CRM and connect to specialized applications for deliveries and compliance reporting.
Configure your ERP system to support pedigree traceability regulations for drugs and medical products. You can also manage inventory lots, pick inventory by expiration date, and define units of measure for variable product packaging.
Track electronics and electrical inventory by serial number. Manage support with native case management and a customer self-service portal and schedule installations while capturing service details with a mobile app.
A connected commerce storefront is a must-have for toy, hobby, and sporting goods distributors. Matrix items are ideal for managing sporting goods, uniforms, and equipment that varies in color, size, style, or other attributes. Manage sales with embedded CRM, track warranties with serial numbers, and process in store sales with point-of-sale software.
Distributors of art supplies, brushes, musical instruments, signs, tobacco, and other products require inventory and warehouse management systems with flexible order management and connected commerce and retail applications. Non-distribution industries such as agriculture, forestry, fishing, mining, non-profit, and commerce can manage their businesses with distribution ERP applications.
What can the product do to make you and your staff in the office and on the job site more productive?
|Intuitive||Built to be easy to learn and use.|
|True universal availability||Easily communicate and collaborate with customers, subcontractors, and suppliers by accessing the system from any device, anytime, anywhere to assist associates working on the job site and in the office.|
|Multilingual||Business is world-wide, so you need to be able to work in the language of your choice and print customer-facing documents (such as change orders) in the language of your customer.|
|Multicurrency||Operate in any currency and convert as needed.|
|Workflow||Automate business processes, approvals, and notifications.|
|Wiki’s||Share information and company documents among any combination of teams, departments, and external users.|
|Single database||Eliminate the need to maintain integrations between applications by establishing a single truth with Acumatica.|
|Comprehensive Reporting||Eliminate guesswork and make faster, better decisions with fewer mistakes.|
|Document Management||Make critical documents available to all key personnel.|
What features and functions does the product have that actually perform the daily accounting and business management functions?
|Multi-entity||Support multi-company, multi-warehouse, and international companies, including financial consolidations, intercompany eliminations, and reconciliations.|
|Financial management||Support standard accounting functions including general ledger, cash management, tax management, accounts payable, accounts receivable and so much more.|
|Quote-to-cash||Create quotes, convert to sales order, check inventory availability, perform credit check, manufacturer (if applicable), pick, ship, invoice, and collect payment, all within one easy-to-use application.|
|Sales Order Management||Split orders across multiple warehouses, manage complex pricing/discount policies, verify credit limits, allocate inventory, issue replenishment orders, and accept returns.|
|Purchase Order Management||Automate complex procure-to-pay processes involving multiple products and suppliers. Obtain bids, create requisitions and approvals, convert to purchase orders, receive inventory, and input, match, and pay invoices.|
|Inventory Management||Plan and manage the movement of goods through your distribution network. Manage inventory and control customer and transfer orders. Use multiple locations with lot and serial number tracking and have expired items automatically removed from the available inventory.|
Does the product leverage technology for usability, customizability, and maintainability?
|True cloud||All functionality is accessible through the internet using a standard browser, eliminating the need for any software installation on the user's device. No additional software licensing is required.|
|Responsive design||View and interact with every page of the application on any device with a minimum of resizing, panning, or scrolling.|
|User interface||Users enjoy the modern look and feel. Customize screens and dashboards and easily access tasks with minimal clicks and an intuitive workflow.|
|Customizable and flexible||With Acumatica, you can modify and customize business logic to meet your company's unique requirements.|
|Customization using industry standard tools||Use industry standard tools and programming languages to perform customizations without requiring the use of proprietary languages or compilers.|
|Full relational database||All system data stored in a relational SQL database. Query data for reporting, Bl, financial statements, audits, and more.|
|Database export||Access and export relational versions of all data for reporting, backup, and transfer.|
|Upgrade on your schedule||Plan upgrades at dates and times that are convenient for you and your company - not your ERP vendor/partner.|
|Capable of moving to the cloud when you are ready||Not everyone wants to operate in the cloud, so the product supports both on-premise and cloud deployments. You can always switch deployment models if and when you are ready.|
How does the product maximize features and functions vs. cost for the usable lifetime of the product?
|Multiple deployment options||Choose your preferred method of deployment: on premises in your facility, private cloud of your choice, or our public cloud using Amazon Web Services (AWS).|
|Flexible licensing options||Choose whether you prefer subscription or perpetual licensing (depreciable capital expense versus an ongoing operating expense).|
|Low total cost of ownership (TCO)||The total cost of ownership is lower than many other ERP systems. Costs you may incur during the foreseeable lifetime of the product (at a minimum 3-5 years), include licensing, support, hardware, upgrade, and hosting costs. Don’t forget the cost of additional products required to run the system: web server, eCommerce platform, database server, collaboration tools, CRM, etc.|
|Scale as you grow||Acumatica grows with your business. It can accommodate heavier volumes, more resources, and more users as your business grows. Add more resources when you need them. You only ever pay for what you use.|
|Preserve capital for other business initiatives||Cloud deployments reduce the amount of internal IT staff required for hardware and software support and maintenance. They also reduce the need for initial cash outlay for hardware and software purchases, which could be a major concern.|
|Charged by resources used, not by user||Acumatica only charges for the resources used, not the user count like many software companies do. Charging by user penalizes growing businesses.|
How does the product minimize risk and facilitate security (both network and financial security)?
|Predictable monthly costs||Standardizing on a platform allows you to predict your monthly costs for the system, meaning you aren’t vulnerable to spikes in IT costs.|
|Deploy quickly||Eliminate time delay and risk of unplanned costs by deploying quickly with a cloud solution.|
|Leverage global technology leaders||Utilize the resources of cloud hosting leaders like Amazon and Microsoft for their fast response and uptime.|
|Knowledge of your industry||A software vendor with knowledge of your specific industry reduces your risk.|
|Customer references||Cites customer successes using their software in your industry.|
|Best-in-class security at no additional cost||Support platform, web, and computer security leveraging expertise at hosting providers.|
|Data in the cloud||Data on your servers are vulnerable to attack.|
|Backup and disaster recovery||Be prepared for the worst: cloud deployment lowers costs for backup, failover, and disaster recovery.|
|Simpler integration with other web apps.||Utilize web capabilities to integrate with other web-based business applications.|
|Vendor handles updates and upgrades||Your dedicated vendor partner will eliminate the risk of missing an upgrade.|
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5 Ways Acumatica Simplifies Item Management for Wholesale Distributors
"With Acumatica we worked with Klear Systems to add a custom fee tab and a few custom reports. The ease of personalization in Acumatica has been a game changer for everybody, and it's allowed us to work better and service our client needs.
COO, Quality Material Handling, Inc.
"When we add a new company, we don’t have to buy extra software user licenses. We just create a new branch in Acumatica and quickly integrate them into Dukathole Group."
Chief Financial Officer & Operations Manager ,Dukathole Group
"Acumatica is magic. We haven’t found anything we can’t do with Acumatica."
Statewide Finance Specialist, Cornell Cooperative Extension
"To have 100 percent visibility to everything no matter where we are in the world is invaluable."
President, Eagle Fence Distributing