Accounting is the backbone of a business. It’s the difference between a successful business and a chaotic and unprofitable one. So it makes sense to invest wisely in the accounting software you choose for your business. 

Acumatica and QuickBooks are premier options for small and midsize businesses (SMBs). But your choice will depend on several elements.

This article will compare the key features of both solutions so you can make an informed decision.

Understanding QuickBooks

QuickBooks is accounting software that small businesses use to help manage their finances. It provides many different modules, such as invoicing, payroll, and bill payment, among others. In addition, it offers a simple user interface. 

Intuit, Inc developed QuickBooks and released it in 1983. The idea for it was born out of the success they found with their program for personal financial management. QuickBooks was intended to fill the gap in the market for accounting software for small businesses.

There are currently six versions of QuickBooks on the market: 

  • QuickBooks Online: Up to 25 users and a cloud-based solution
  • QuickBooks Self-Employed: For solo operations
  • QuickBooks Pro: Up to three users with more advanced features than Online
  • QuickBooks Premier: Up to five users and best for industry-specific solutions
  • QuickBooks Enterprise: Up to 40 users 
  • QuickBooks for Mac Plus: Comparable to QuickBooks Pro, but for Mac Users

What types of companies use QuickBooks?

Initially, QuickBooks was just an accounting software for small business owners, but over the years, it has evolved, spawning different product variations, including an enterprise-level solution.

According to enlyft, most businesses using QuickBooks are small, some are medium-sized, and a smaller fraction is large.

QuickBooks Premier is favored by construction, manufacturing, retail, nonprofit, and contractors because it offers industry-specific reports in those industries.

For large companies, QuickBooks offers an Enterprise edition of its software to address the different needs of a larger company.

What are QuickBooks’s features?

QuickBooks offers many features to help you organize finances, manage your business, and track profits and losses. 

It’s also structured, so you don’t have to purchase all features; you can buy a single component and add on as needed.

QuickBooks offers features like

  • Expense tracking
  • Payment reminders
  • Reporting 
  • Invoicing
  • Employee scheduling
  • Payroll

It can also help you make sense of your financial data with reports and graphs so you can quickly visualize your business.

How much does QuickBooks cost?

The cost of QuickBooks depends on the version, the number of employees in your company, whether you are a new or existing customer, and what type of service you need. Since there are so many variables, your best bet is to explore their pricing for desktop solutions and the online edition.

The online version, for example, offers plans from $7.50 a month to $200, depending on the number of users and features. And it’s worth noting that the first three months are offered at a 50% discount.

How do I access QuickBooks?

If you choose the online version, you’ll access QuickBooks on the browser or mobile app.

The desktop version has Windows and Mac versions but does not offer Linux support. You can also use the mobile app with the desktop editions.

How is QuickBooks hosted?

The online version has cloud hosting through authorized hosting service providers. The other versions do not offer cloud hosting, except for Enterprise, which provides cloud hosting as a paid add-on.

Understanding Acumatica

Acumatica is an ERP (enterprise resource planning) software that offers robust accounting features alongside its other modules. In addition, it is a true cloud option, meaning it was built for the cloud and requires no software to run.

It offers an integrated suite of applications for financial management, customer relationship management, supply chain management, human capital management, and analytics. 

Acumatica was founded in 2008 when the founders saw the need for a flexible, cloud-based ERP solution for small and mid-sized businesses.

What types of companies use Acumatica?

Acumatica has industry-specific manufacturing  (Acumatica Manufacturing ERP), service (Acumatica service management ERP), retail commerce (Acumatica retail commerce ERP), distribution (Acumatica Distribution ERP), and construction (Acumatica Construction ERP) tools.

And while Acumatica is intended for mid-market businesses, it’s a highly flexible solution that allows any industry to create a solution for them.

It has the edge over QuickBooks because of a unique feature: Acumatica doesn’t limit or charge you for the number of users who access your system. So you don’t need to worry if your business is suddenly scaling and you find yourself outgrowing your current setup.

What are Acumatica’s features?

The Acumatica platform offers a wide range of features, including:

  • Inventory Management
  • Manufacturing and Distribution Management
  • Sales and Purchasing Management
  • Project Management

Acumatica offers various accounting features such as general ledger, accounts payable and receivable, financial reporting, and more.

How much does Acumatica cost?

Acumatica uses subscription pricing. The price comprises a base subscription cost, the edition, the resources you use, and the amount of customer support.

Because of its flexibility, Acumatica doesn’t offer standardized pricing. Visit our pricing page to get a quote based on your unique situation. 

How do I access Acumatica?

Acumatica doesn’t offer any desktop application since it is a true cloud option. But this means you can access it on any device with Wi-Fi, regardless of OS, through a browser. They also offer an app.

How is Acumatica hosted?

Acumatica uses Amazon’s Web Services (AWS) for hosting, but they don’t limit you to that option. Instead, you can employ any third-party hosting service you want.

The added flexibility is a pro, but it’s not the option they recommend. Acumatica provides many vital services through its cloud hostings, such as system updates and monitoring.

How To Choose Between Acumatica and QuickBooks

QuickBooks is the world’s most widely used accounting software, but Acumatica provides competition. Since it’s an ERP and not dedicated accounting software, Acumatica offers more services and products than QuickBooks does. However, if you’re a very small business and only need those features, then QuickBooks may be a better option.

Acumatica ERP Consulting & Implementation Services

If you need help choosing between Acumatica Cloud ERP and QuickBooks, Confianz can help. Our team can guide you through the process of choosing between the two based on your needs and preferences. Confianz Global is an Acumatica Cloud ERP Certified Partner. Click this link to get free Acumatica demo online!

So contact us today to get started!

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