Choosing an ERP for your business is a complex process. There are many choices, and each one has its pros and cons. And the more you learn about them, the more you realize how difficult it can be to pick one. That’s why we’re breaking down top ERPs to compare them.
You need to assess your business’s needs to start finding an ERP. For example, what do you need from the software? What level of complexity? How many users will be using it? And what kind of industry are you in?
Once you’ve evaluated those elements, read on for the key differences between Acumatica and Dynamics GP.
Understanding Dynamics GP
Dynamics GP (also known as Microsoft Great Plains Software) is a finance and accounting software Microsoft product that uses Microsoft SQL Server. It was initially known as Great Plains Software and came out in 1981. Microsoft purchased it in 2001.
It’s part of the Dynamics suite and is aimed at small to mid-sized businesses. It offers various solutions for companies, such as automation of business processes, integration with other applications, and cloud services.
Dynamics 365 and Dynamics GP cater to a similar market with a few key differences. Dynamics follows the SaaS (software as a service) model, and some of the functionality is different. Dynamics 365 is Microsoft’s flagship product, and while GP is not getting phased out, it’s slated for later upgrades.
What types of companies use Dynamics GP?
Dynamics GP is a general ledger and business management software mainly used by small to midsize businesses. It can be used for accounting, finance, and human resources.
Dynamics GP is a business management software designed to be customizable to suit the needs of different industries. Dynamics GP has been used by many different companies, including:
- Accounting firms
- Manufacturing companies
- Healthcare organizations
- Nonprofit organizations
- Retail stores
What are Dynamics GP’s features?
Dynamics GP has various features that make it stand out from similar products. For example, it offers different modules for managing finances, sales, customer service, supply chain management, etc. The best part about dynamics is that it can be customized per the user organization’s requirements.
These are some of its features:
- Batch processing
- Multi-company support
- Automated data backup
- Integration with Microsoft Office
- General ledger
- Accounts payable
- Accounts receivable
- Fixed assets
How much does Dynamics GP cost?
The price of Dynamics GP depends on the company size and the license type.
Unlike many modern cloud or SaaS solutions, Dynamics can be bought as an outright purchase or as a subscription.
The perpetual licensing starts from $5,000 for three users in addition to an annual fee to Microsoft. There are additional fees per user and options for cheaper limited users.
There is an option to purchase the extended pack for $10,000, the customization pack for $6,000, and the vast human resources and payroll pack for $7,000. These are all one-time fees and give you access to extended functionality for Dynamics GP.
How do I access Dynamics GP?
There is no mobile app for Dynamics GP, but there is a web option for those using cloud hosting and a desktop edition for on-premise.
How is Dynamics GP hosted?
GP offers an on-premise solution, cloud access, and a hybrid option where you can get your cloud hosting elsewhere.
Acumatica is a cloud-based ERP system that allows companies to manage their business processes, from accounting and finance to CRM and supply chain.
It helps companies with their day-to-day operations by providing them with a single system for managing all aspects of the business. In addition, Acumatica delivers real-time insights and data so SMBs can make informed decisions about their operations.
What types of companies use Acumatica?
Acumatica is a flexible solution intended primarily for small to mid-sized businesses. There are specific configurations for firms in manufacturing, service, distribution, retail-commerce, and construction.
Companies can modify Acumatica easily because add-ons can be programmed using commonly known programming languages instead of proprietary ones. That means pretty much any industry can easily make a tailored solution. In addition, there is an extensive library of 3rd party solutions available.
What are Acumatica’s features?
Acumatica offers a wide range of features that businesses can pick and choose from using their modular system.
- Some of the features include:
- Inventory management
- Manufacturing and distribution
- Financial management
- Customer relationship management
- Accounting and reporting tools
How much does Acumatica cost?
As exclusively cloud-based software, Acumatica uses subscription pricing. Pricing is based on a business’s needs, so there isn’t an average cost available.
The pricing model is subscription cost, edition, resources utilized, and level of customer support.
Unlike Dynamics GP, Acumatica doesn’t charge per user. Instead, you pay for the resources you consume, which is helpful for businesses with a lot of employees or suppliers.
How do I access Acumatica?
How is Acumatica hosted?
There is no on-premise option. Acumatica uses Amazon’s Web Services (AWS), but there is an option to use any 3rd party cloud host.
While this allows for some versatility, it’s not recommended. Acumatica provides around-the-clock monitoring and system updates through its cloud hosting.
How To Choose between Acumatica and Dynamics GP
Dynamics GP is a legacy system with a big company behind it. However, as a system made before cloud hosting, it is outdated in many ways. Microsoft isn’t putting too many resources into updating it, focusing on Dynamics 365 instead. However, it’s worth a look if you do want on-premise hosting.
In contrast, Acumatica ERP was designed for the cloud and is the future-oriented option with an ever-expanding user base.
Picking an ERP is never easy. There are so many options to choose from, each with its own set of features and benefits. If you are struggling to narrow it down, Confianz can help. If you choose Acumatica for your business, our experts will help you develop an implementation and integration strategy that causes the least disruption to your organization while still allowing you to upgrade your ERP.
Contact us today to get started!