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Data Centralization-Advantages of centralized information system


Picture this – having the ability to turn on the television, control the alarm system or remote anything, all in one place. This is called Digital Centralization. Digital Centralization simply means different devices coming together. When your devices centralize, it creates a smarter living environment.  This environment allows us to conveniently manage everything all-in-one. It’s no secret technology is becoming smarter by the day. In fact, one-fourth of US households utilize smart devices (or smart home services) for everyday living. What exactly is a smart device? A device that connects to multiple devices. Think of a smartphone with a digital assistant, TV that allows you to stream music, Netflix, and the internet– all without having to connect to any other device. Have you ever walked out of the house and forgot to set the thermostat, set the alarm or even lock the door? — Smart technology can help you with that.

Digital Centralization doesn’t stop at home. It is used to supplement business activities daily. Employees are able to work from home and increase productivity through the use of smartphones and tablets. As simple as it may seem, this capability provides the ability to speak on the telephone wirelessly, video conference, host virtual meetings and do virtually everything that can be done in the office.

What about company data? Yes, this can be centralized as well. The amount of consumed and created data grows rapidly in business. Information is generated, modified and stored in different areas. Centralization stores all data in a remote area or branch office (ROBO) located anywhere around the world. Wherever the company’s sensitive information is stored will become a target for intruders. Instead of having the data wide-spread, the ROBO location takes on the responsibility of ensuring its protection. Limited access is the key to controlling security. Only one or two trusted individuals should have access instead of multiple individuals. This will aid the effort to prevent or quickly recover from hackers, malware, spyware, or any other ransomware attack.

Data Centralization-Advantages of centralized information system

 

 

Outside of security here are some other benefits of Data Centralization:

Faster Searches

When your data is centralized, data searches are faster, and the information is more easily accessible.

Simplified IT Infrastructure

Complex IT infrastructures increase cost, security demands and create overall difficulty for both IT staff and other employees. When data is centralized the systems are overall streamlined, therefore simplified.

You Have More Accurate Information

Complex IT systems files are located on local servers, therefore, may pose an issue for anyone trying to access it from another local area if changed or updated. By having everything in one centralized location, on one mainframe, everyone is guaranteed to have access to the most up to date file information.

No More Redundant Files

No one likes redundant information, yet it’s an ongoing problem. For example, two individuals from the same company decided to work on a spreadsheet (both located on local mainframes). Chances are two versions of the same file will be generated. To make matters worse, different versions will be updated, utilized and prove to be inaccurate.  

Overall, Data Centralization facilitates coordination. Everyone who is authorized will have access, information will not be duplicated and made readily available for the individual who needs to access it. It makes the whole collaboration process seamless. Seamlessness equals greater return, happier customers, and increase in revenue.  Any organization that wants a smooth-running data center, fewer headaches and more time to achieve other goals should consider Data Centralization. It’s worth the time and investment.

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Danielle Scott

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